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8 Tips For Choosing Your Managed IT Service Providers

Last Updated: January 14, 2022

Here we listed guides in choosing and selecting the best managed IT service providers to give you more time to focus on running your business.
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Whether you’re just starting or running a well-established small or medium-sized business, how you manage your data, networks, computers, and other technology may make or break your company’s success. 

Business continuity, fueled by continuous development and innovation, has become critical for organizations in the information technology industry.

However, the constantly shifting demands of the market create significant challenges for enterprises, making IT management a difficult task.

When you work with the right managed service provider, you’ll have more time to focus on what you do best: running your business.

Selecting the best-managed service provider for your company, on the other hand, can be difficult.

The approaches listed below are the most efficient for locating the best managed IT service business.

1. Check A Company’s Availability

The first thing to look for when evaluating IT managed service companies is their service availability. They should be available 24 hours a day, seven days a week.

IT managed service firms will send qualified IT professionals to inspect your information technology systems regularly. It guarantees that IT is always under surveillance.

Managed IT Services from ShipshapeIT and similar service providers that offer rapid response can ensure that services are delivered on time.

Ascertaining service availability is crucial. It’s because it allows you to assess a service provider’s expertise.

With 24/7 IT monitoring, IT-managed service providers will apply updates and patches as quickly as possible.

Additionally, they can spot IT issues promptly as a result of this. When IT issues are recognized early, your supplier can begin implementing solutions immediately.

It means that your company can avoid even more severe system breakdowns and IT disasters.

Furthermore, the IT managed services companies you employ should be able to answer all of your problems.

Your service provider should provide you with access to a responsive support desk in addition to monitoring your information technology infrastructure. This help desk must be reachable by chat, phone, or email.

It’s an efficient way to get rapid IT assistance from your supplier. As a result, your company will be able to fix any IT issues promptly.

2. Examine Their Wide Range Of Skills And Experience

Every managed services provider should, at the absolute least, be certified in skills that go beyond basic operating system administration and availability management.

Inquire about change management, virtualization, high availability, middleware and databases, a wide range of network technologies, cross-platform integration, mobility, and security, as well as public and private cloud technologies.

Inquire about scalability and availability of personnel with particular skill sets, knowledge organization and sharing among specialists, and the spread of best practices. 

IT working

A managed services provider should be familiar with a wide range of delivery models and vendors, not simply managed services and cloud computing, but also traditional IT and strategic outsourcing.

As a result, the provider may assist you in building an integrated multisource strategy tailored to your specific needs—in-house, managed services, outsourcing, and cloud.

A thorough examination of the company could be quite valuable. You may look through their reviews and feedback to see which companies were happy with their services, as well as the industry they work in.

You may also look at the credentials of their top IT specialists to see whether they’ve previously worked with clients in the same area as you.

3. Keep In Mind Your Market Niche

Because each company’s technology usage is different, a one-size-fits-all approach to controlling it is ineffective.

When it comes to the type of work that a small business might have to do, the focus will likely be on things like ringing up transactions, as opposed to a law firm, which may prioritize the capacity to store and retrieve enormous amounts of sensitive case data on demand.

As you might expect, misalignments between a business and its MSP can occur due to variances in service delivery techniques, product emphasis, and long-term technology planning philosophies.

Inquire about their expertise dealing with other firms in your area or bring up your specific technology difficulties and notice their response when looking for a suitable provider.

It’s vital that your MSP understands your company’s goals and can provide services that help it achieve them.

Technical knowledge is useless unless it can be applied to your day-to-day needs in a meaningful way.

4. Investigate The Company’s Reputation

It will help if you evaluate an IT-managed service provider based on its references and track record because businesses are notoriously lousy at judging their reputation.

On the other hand, even the poorest companies can supply a few favorable references, which is why you should ask for more references than the company first supplies – preferably more than four if possible.

Examining a company’s track record might reveal how it treats its customers. Several web tools can assist you in determining the company’s track record.

You can find data that will either build trust in the organization’s future or leave you cold through their social media platforms, industry forums, or simple Google searches for their company name.

If a company has unresolved complaints, some consumers believe they have been mistreated and that the problem has never been addressed.

5. Choose A Provider With Robust Security Features

Ascertain that the IT services provider you choose can protect your company from cyber threats such as malware and viruses by applying cutting-edge technologies and approaches. They should also prioritize securing your sensitive data from hackers, such as trade secrets and proprietary business information.

Your IT services provider should provide high-quality services that quickly detect and block data breaches.

Phishing simulations, DNS security, and web content filtering are among the available services, including endpoint protection, protection against dark web identity theft, and mobile device management.

They should also be able to stop data breaches like POS (point-of-sale) intrusions and network intrusions from accessing your system.

Also, see if they can help you comply with industry-specific government regulations and IT security compliance. Choose a service provider who can provide this.

6. Select A Company That Can Shift With The Business Demands

Your MSP should be knowledgeable of the needs of your entire industry and your specific company.

An MSP can’t develop successful strategies to help your business grow and thrive unless it has a solid grasp of your company and is agile and experienced enough to work with any software or regulatory compliance needs that may apply to your company.

There are no one-size-fits-all solutions in information technology.

Even companies with the same number of employees and operating in the same industry can have vastly diverse IT needs.

IT expert

The beauty of outsourced IT services is that all you have to do is specify the degree of coverage you require, and your MSP will take care of putting the resources in place.

For example, you might think about expanding your customer service department to provide after-hours coverage without adding to your in-house staff.

Then, as your company grows, you may find that you need to provide even better service, which may necessitate more resources to handle customer calls.

Once you’ve decided on an MSP, you’ll need to figure out how adaptable they need to be to your company’s changing needs.

7. Consider The Cost Of Services

One of the significant advantages of a managed IT service is budget. In-house IT provisioning has substantial upfront expenses for big expenditures or unexpected recovery costs in the event of a disaster.

If you’re on a tight budget, be sure a regular monthly payment schedule covers your IT support with no hidden fees.

For certain businesses, a pay-as-you-go model may be more appropriate. Check your potential IT partner’s payment conditions to ensure they’re right for you.

While price should never be the deciding factor when choosing a managed services provider, it often is.

If you are overpaying for your managed service package, your company will not be profitable. Comparing price choices from trustworthy IT companies in your area takes time and effort.

Consider a managed services provider that provides predictable, pay-as-you-go pricing, so you know precisely how much you’ll be charged each month.

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8. Examine Their Work Culture

Finally, while choosing a provider, it is vital to align with one that shares your company’s values.

Inquire about the underlying company values, corporate social responsibility (CSR) activities, and environmental criteria met by potential partners.

Cultural compatibility is essential for a mutually beneficial partnership’s long-term viability.

It’s yet another important factor that goes into determining the quality of your new companion. Think of your partner like the staff you’ll be hiring for your in-house operations.

It’s crucial because you’re about to start a short/long journey with critical dependencies and business goals.

Each service provider follows a code of conduct, best practices, and a professional standard that governs how they work and interact with clients.

Look for a managed service provider (MSP) that takes the time to learn about and understand your business to develop the most relevant and successful solutions.

At the same time, you want an MSP known for their professionalism, dedication, diligence, and tidiness in the workplace.


Integrating IT support can mean the difference between a successful and unsuccessful organization.

In today’s world, it’s vital to handle your company’s data, information, and operations in a smooth, efficient, and structured manner, which you can do by working with certain IT service providers.

This article can aid you in finding the best IT service provider to fit your company’s needs and preferences.

Written by Geoffrey Poole

Hey Geoffrey here, I’ve been into technology and the internet ever since I can remember. I enjoy writing articles about emerging technology, social media and business. But sometimes feel inspired to cover other topics too. My aim is to make complex topics digestible and easy for anyone to understand.